Parent Volunteering Opportunities
There are a number of different areas of need where the school can benefit from parent volunteers. Please read the details below and then go to our Online Signup Form to signup for one or more areas of interest. We very much appreciate your time and involvement.
The Lunch Volunteer Program in the Club des Petits Gourmets is a great way to volunteer. The Club is staffed with a lunchroom monitor who assists the teachers in the lunchroom. Parent volunteers are welcome to come into the lunch room to help the lunchroom monitor with the Club setup, serve food to students, assist with table and kitchen cleanup and monitor trash. Participating in our Lunch Volunteer Program is a wonderful opportunity to see your children at lunch.
Volunteer shifts are from 11:30am-12:45pm daily with 1 parent slot for each day. All parents are welcome
Purpose: This committee arrives early at various events and makes coffee and sets out tea, water, cookies or other food items for open houses, orientations, graduations, etc. Some volunteers may also arrive after the event to help clean up.
Time Required: Approximately one hour prior to or after each event.
Purpose: Represent ILA at internal and external promotional events (markets…), assist in outreach, flyer and sign distribution, developing and analyzing marketing and advertising strategies. Cultivate relationships.
Member Profile: Background in advertising, writing, public relations and/or sales preferred.
Time Required: As needed basis. Volunteers can regulate their participation to fit their own schedule.
Photography and videography
Purpose: Responsible for taking pictures and/or videotaping various ILA events and occasions.
Time Required: As needed basis
Purpose: Parent representatives from different grade levels will identify and write stories for the School’s monthly newsletter. Volunteers need to be enthusiastic about spreading the word on class projects and activities at the School.
Time Required: Volunteers can regulate their participation to fit their own schedules as needed.
Purpose: The wine event is an evening wine-tasting event for ILA supporters to celebrate the fall grape harvest and to sample regional wines from the Northwest and France. Wines are available for purchase with proceeds going to the School. This year’s wine event is November 5th. 2016.
Responsibilities: Assist with creation of invitations, entertainment, catering and wine procurement for this social event. Arrange for small number of volunteers to assist with decorations and registration.
Purpose: This annual spring event, a gala dinner and auction, is the School’s single largest fundraiser. Revenue is applied to the operating budget, and a Special Appeal raises funds for special projects. The Annual Gala Auction is on Saturday May 13th, 2017.
Member Profiles: While team leadership positions require substantial time commitments, many other volunteers are needed during the year to assist with specific tasks and projects such as picking up donations from business donors, taking pictures of children for a video montage or selling ad space..) Additionally, parent volunteers are needed pre-Auction to help with inventory management and preparing items for sale, as well as the day and night of the Auction for setting up the silent-auction displays, transporting items from truck to venue, decorating, setting up and staffing registration, fulfillment (sorting purchases by winning bidder) and cashiering areas, providing runner services, taking pictures, recording bids, helping with cleanup, etc. These day/night shifts are usually 3-5 hours long, beginning at 8am and concluding with cleanup afterwards (10pm to midnight). Volunteers working the night before of the day of the Auction accrue double volunteer hours.
Time Required: August – October
Purpose: Grandparents and special friends visit the campus and enjoy a brief program, followed by visits with students in the classrooms, and a small brunch. This event helps foster understanding and support among our extended family, promotes community, and allows students an opportunity to share their school experience with family and friends. This year’s Grandparents and Special Friends’ Day is on Wednesday November 23rd, 2016.
Responsibilities: Develop a timeline; promote the event through the Newsletter, and help put up signage for the day of the event, work with staff to organize registration, plan for refreshments and flowers. Chairpersons organize a program of speakers (school administration), auction video montage, classroom visits, followed by a light brunch in the school lobby..
Time Required: September-November 2016
Classrooms projects and Fieldtrips (Engineering night, Pumpkin Patch, Museum, OMSI)
Responsibilities: Work with teachers, staff and students to assist as needed.
Member Profile: willing to help as needed.
Time Required: Varies by project
End of Year Celebration and International Night, June 23rd
Purpose: This is a parent run family potluck to celebrate the end of the school year. Planned on Friday June 23rd, 2017
Responsibilities: Plan and coordinate the end of year potluck. Work with other volunteers to coordinate potluck needs, publicity, set-up and clean-up crews, and food assignments.
Member Profile: Enjoy event planning on a small scale, working with others, positive attitude.
Time Required: 2-3 hours prior to the potluck and approximately 4-5 hours on the day of the event.
Lost and Found
Purpose: Organize Lost & Found items; wash and donate unclaimed items to charity every seven weeks.
Responsibilities: Organize the Lost & Found area weekly. Every seven weeks, wash and donate to charity all unclaimed items. Publicize the need for names to be in all clothing items. Gilkey students will sort and return items with names in them every seven weeks, prior to every charity donation.
Member Profile: Service oriented, positive attitude.
Time Required: 2-3 hours per month
New Family Mentoring
Purpose: Welcome and help integrate new families into our school. Help new families learn about ILA and its many events.
Responsibilities: Create community and build friendships with new families. Attend New Family social events and/or New Parent Orientation with new families, host a social gathering with their kids (ice cream), and introduce them to other parents. Maintain contact throughout the school year.. Provide tours to prospective families on behalf of Admissions Department.
Member Profile: Proactive, friendly, and outgoing. Willing to help new families throughout the whole year. Comfortable with phone, email, and spoken communication.
Time Required: 1-3 hours a month from July 2016 to September 2016
Teacher’s Appreciation Week
Purpose: Provide a meaningful meal-based event for staff to show how much we appreciate their work at the school.
Responsibilities: Plan and coordinate two Staff Appreciation breakfasts and lunch to support staff and administration May 8th through May 12th, 2017 including the newsletter notification, organizing and coordinating food donations or monetary donations from the ILA community, purchasing food, working w/Room Parents to solicit parent volunteers for set-up and clean-up.
Member Profile: Enjoys event-planning on a small scale, outgoing, organized, and creative.
Time Required: 5 hours of planning; 1-3 hours during each event.
Year Book Committee
Purpose: This is a parent-run committee organized to produce the school yearbook.
Responsibilities: The Yearbook Committee is responsible for photo compilation and layout design for the school yearbook.
Member Profile: Enjoy photography, scrapbooking, layout design, and working with others.
Library Support and Book Fair
Time Required: Varies, depending on task(s); completed at school and/or at home.
There are a variety of volunteer positions available in the library. Volunteers are needed to shelve books and help organize and operate the Scholastic USA (English), and other library programs such as periodicals in French (Milan) and book clubs (Ecole des Loisirs, Scholastic Canada) offered to families will be organized and operated by parent volunteers. Organizational skills are a plus. Parents with an interest in the library and book fairs are encouraged to participate.